How to file an annual confirmation

Transcript

Duration: 5:38

Visuals

An intro page with the New Zealand Companies Office logo appears.

Audio

Welcome to this short video on how to file an annual confirmation on the Financial Service Providers Register.

Visuals

The URL for the Financial Service Providers Register (FSPR) website, https://fsp-register.companiesoffice.govt.nz is entered into a web browser search bar and the FSPR home page is displayed.

Audio

As a financial service provider or ‘FSP’, you’re required to confirm your registration details with us each year, in the month you selected when you registered. This means letting us know the financial services you offer, and the details for your FSP – and demonstrating that you're operating legally, and meeting the minimum threshold, where required.

Visuals

A message appears on the screen, which reads:

‘If you are registered on the FSPR more than once – for example, as a financial adviser and a financial advice provider – you’ll need to submit an annual confirmation for each.’

Audio

Before you file your annual confirmation, it’s important to make sure the details held on the register for your FSP are up to date.

Visuals

The screen then changes to show the FSPR’s online dashboard.

On the dashboard screen, the menu headed ‘FSP Registrations’ has been selected and a list of FSP’s is visible. A cursor is shown selecting the FSP labelled ‘FSP NAME ONE (FSPxxx)’ and the screen focusses on the ‘View FSP details’ section of the screen where the FSP’s general details, such as name and address, are highlighted.

The screen again shows the FSPR home page.

Audio

For entities registered on another Companies Office register, you must first update the information on the home register.

Visuals

The screen changes to show the Companies Register home page (https://companies-register.companiesoffice.govt.nz), as an example of a home register that might need to be updated.

The cursor selects the menu headed ‘Maintaining a company’. This opens a new menu with the options labelled ‘Maintain directors’ and ‘Maintain addresses’ highlighted.

Audio

And then return to the FSPR to refresh the details.

Visuals

The screen returns to a shot of the FSPR page headed ‘View FSP details’. The camera zooms in on a button near the top of the page labelled ‘Refresh’. The screen fades to the FSPR home page.

Audio

For information on how to keep your FSP details up to date, please see the link below.

Help guide – Keeping FSP details up to date
https://fsp-register.companiesoffice.govt.nz/help-centre/managing-your-registration-as-a-fsp/keeping-fsp-details-up-to-date

Filing your confirmation online is easy and takes just a few minutes.

Visuals

A message appears across the screen, which reads:

• ‘Once you’ve logged in to your online services account, select the FSP from your dashboard
• confirm the registration details are correct,
• and then pay the fees and levies that apply to your FSP.’

Audio

We’ll now take you through the process step by step.

Visuals

The screen fades to the FSPR home page then focusses on the Login button in the top right-hand corner of the screen, labelled with the ‘Realme®’ logo. A cursor selects ‘Login’

Audio

First, log in to your online services account using your RealMe® username and password.

Visuals

The Realme logo and Companies Office logo are featured at the top of the login page.

The cursor selects the field labelled ‘Username’ and the name ‘Test.test’ is entered. A redacted password is then entered into the password field and lastly the Login button below is selected.

Audio

You’ll then be taken to your online services dashboard.

Visuals

The screen shows the FSPR dashboard and focusses on the tab labelled ‘FSPR Registrations’.

The cursor selects this tab, after which a list of FSP’s is visible. The list is highlighted for a moment before the cursor selects FSP NAME ONE (FSPxxxxxx) – the example FSP we’ll use for this demonstration.

Audio

Click on the ‘FSP Registrations’ tab and select the financial service provider (FSP) for which you’re filing.

Visuals

A message appears across the screen, which reads:

'If you’re filing an annual confirmation for the first time since 15 March 2021, before you can continue you’ll need to confirm whether you are a reporting entity under the Anti Money Laundering/Counter FT Act (AML/CFT Act).'

The screen headed ‘View FSP details’ fades in. The ‘General Details’ tab is selected and the general information about ‘FSP Name One’ is visible.

The cursor selects the ‘Change General Details’ button in the top right corner of the page. The ‘Change General Details’ screen is displayed.

The cursor selects one of the options and then clicks on the ‘Next Step: Declaration’ button at the bottom of the screen.

Audio

If you’ve not already done this, here’s what to do.

Select ‘General details’… …and answer ‘Yes’ or ‘No’ to the ‘reporting entity’ question. Then select ‘Next Step Declaration’.

Visuals

The screen changes to a page headed ‘Declaration’ that contains a definition under the Financial Service Providers (Registration and Dispute Resolution) Act 2008 and the 2 statements that make up this declaration.

Audio

Take a moment to read the declaration, and confirm that you are authorised to make these changes.

Visuals

The screen focusses on the confirmation options, and the cursor selects the appropriate radio button.

The cursor then selects the ‘Submit’ button in the bottom right corner of the screen.

Audio

Then click on ‘Submit’.

Visuals

A message appears across the screen, which reads:

‘For more information on the Anti-Money Laundering and Counter-Financing of Terrorism Act (AML/CFT Act) and whether you are a reporting entity, please click the link to our help centre in the description below.’

Audio

For more information on the AML/CFT Act and whether you are a reporting entity, please click the link to our help centre in the description below.

Help guide – Reporting entities under the AML/CFT Act:
https://fsp-register.companiesoffice.govt.nz/help-centre/registering-a-financial-service-provider-fsp/reporting-entities-aml-cft-act

Visuals

The screen headed ‘View FSP details’ fades in. The ‘General Details’ tab is selected and the general information about the example FSP - ‘FSP Name One’ – is visible.

The screen focusses on a button near the top of the screen labelled ‘File Annual Confirmation’. The cursor then selects this button.

Audio

Once you’ve confirmed your AML/CFT status, select ‘File annual confirmation ’.

Visuals

The ‘File Annual Confirmation’ screen appears with:

• a message advising that there will be no opportunity to update details for this FSP during the process of filing your annual confirmation.
• a check box to confirm that all the details held on the register for this FSP are correct
• the question ‘Do you provide financial services to persons in New Zealand above the minimum threshold for registration?

Audio

Confirm that all details held on the register for your FSP are correct, and, where it applies, that you meet the business threshold.

Visuals

The cursor selects the check box labelled ‘Confirm that all the details held on the register are correct’.

It then selects an option for the minimum threshold question and lastly selects the button near the bottom of the screen labelled ‘Next Step: FMA Levies’.

Audio

When you’re done, click on ‘Next Step: FMA Levies’.

Visuals

The ‘FMA Levies’ screen appears with details of the classes of financial services and the levies for each. The screen scrolls down to show the different levy classes and a message appears across the screen which reads:

‘More information, including examples to help you select the correct levy, is available on our website. Please use the link in the description below.’

Audio

Select the FMA levies that apply to you and the services you offer. The levies you’ll need to pay will depend on which financial services you’re registered to provide. More information, including examples to help you select the correct levy, is available on our website. Please use the link in the description below.

Help guide – Before filing your annual confirmation:
https://fsp-register.companiesoffice.govt.nz/help-centre/filing-an-annual-confirmation/before-filing

If you are unsure of the levies you should be paying, we recommend that you speak to your employer, should you have one, or seek independent legal advice.

Visuals

The screen focusses on a checkbox at the bottom of the screen to confirm that the information provided above relating to the classes and categories applicable to this FSP are true, correct and complete. The cursor selects this checkbox, then selects the button at the bottom labelled ‘Next Step: Declaration’.

Audio

Once you’ve selected the relevant levies, confirm that the selections are complete and correct and select ‘Next Step: Declaration’.

Visuals

The screen changes to a page headed Declaration’ that contains a definition under the Financial Service Providers (Registration and Dispute Resolution) Act 2008 and the statements that make up this declaration.

The cursor selects 2 confirmation options and then selects the button near the bottom of the screen labelled ‘Next Step: Review’.

Audio

Take a moment to read the declaration, and confirm that the information you have provided is true and correct.

Visuals

The screen then changes to a page headed ‘Review’ and the details for ‘FSP Name ONE’ are visible as the screen scrolls down. The options to edit sections of the annual confirmation are highlighted to show that it’s still possible to make changes at this point.

The cursor selects the button in the bottom right-hand corner of the screen that’s labelled ‘Submit’.

Audio

Review the details you’ve provided and edit the responses if needed. Then click on ‘Submit’.

Visuals

The payment screen appears, where the total of the fees and levies is tallied. There are options for paying by ‘Credit or Debit Card’ or by ‘Internet Banking’.

Audio

Finally, pay the annual confirmation fee, along with the levies and any criminal history check charges that apply to your FSP.

Visuals

A series of messages appear across the screen, which read:

‘Please note that a criminal history check is undertaken only if an individual FSP, or an individual director, controlling owner or senior manager of an entity FSP, has not had a check in the past 36 months.’

‘Any criminal history check that is pending will need to be completed before you can file another annual confirmation involving the individual.’

‘A criminal history check of an individual incurs a single fee, regardless of the number of FSPs to which they relate.’

The cursor then selects the button at the bottom of the screen labelled ‘Process Payment’.

Audio

You’ll receive an email advising you that your annual confirmation has been filed, along with an invoice confirming your payment.

Visuals

The FSPR home page reappears. The screen scrolls down and highlights the help centre link in the website footer.

Audio

For more information on navigating the new FSPR, be sure to check out our other videos or refer to the online help guides on our website.

FSPR help guides: https://fsp-register.companiesoffice.govt.nz/help-centre/